A list of team members and University Advisors attending (including
name, nationality, and T-Shirt size (S/M/L))
must be sent to rcmichelson@gmail.com by
May 15.
The following U.S. Army forms
must be completed and mailed to the Ft. Benning point of contact shown below
no later than June 1:
DD2401 CIVIL AIRCRAFT LANDING PERMIT
DD2402 CIVIL AIRCRAFT HOLD HARMLESS AGREEMENT
DD1494 APPLICATION FOR EQUIPMENT FREQUENCY ALLOCATION
McKenna MOUT Site
Hourglass Road
Ft. Benning, Georgia 31905
Phone (706) 544-7317
Fax (706) 544-6811
Attn: Rick Ivey / Mike Kennedy (IARC)
Without the above forms, your team can not legally operate on Ft. Benning.
MONDAY
JULY 28, 2008
==============================================
Check In
At 8 AM teams may arrive on site
and begin set up. Teams may obtain their security badges
beginning at 12
noon. Remember
to have personal ID with you. Teams
may move operations
to the staging area and set up in the work area building on tables that will
be provided
for team use. Arrangements to pick up items shipped to the McKenna
Urban Operations Site
at Ft. Benning can be made at this time.
2:00 PM MANDATORY TEAM ORIENTATION & RANGE
SAFETY MEETING
At
this orientation, you will be given further
information about the facilities, administrative
announcements will
be made, the competition day procedures will be discussed,
and questions will
be answered. TEAMS NOT HAVING A REPRESENTATIVE AT THIS
ORIENTATION
WILL NOT FLY.
PERFORMANCE
JUDGING
6:30
AM Teams arrive at the McKenna Urban Operations
Site at Ft. Benning.
7:30 AM 2008
International Aerial Robotics Competition Performance Judging begins according
the initial order
of the Static Judging (first
day) or continues where left off (second day).
4 PM (Estimated
end time for International Aerial Robotics Competition each day)
4:30 PM Put
vehicles on static display at arena and answer questions by interested guests/media.
FRIDAY
AUGUST 1, 2008
==============================================
At
the conclusion of the rain day flying (or at 8AM if all Performance Judging
flying was completed on schedule the day prior),
teams should begin the process
of packing their equipment.
6:00
PM Awards Banquet. Teams will assemble at the McKenna
Parking area and proceed in a
caravan to the banquet
area
announced during registration/orientation.
This is a free dinner hosted for the teams at which time Static Judging and Performance
Judging
scores will be
provided, questions answered. Prize money will be awarded at this Awards
Banquest and teams
must be present to receive awards.
Five Static Judging awards
will be presented for:
Best
T-Shirt
Best
Technical Paper
Best
Technical Presentation
Most
Innovative System
Most
Innovative Aircraft Design
In addition, the $80,000
prize money based on the Performance Judging will be distributed
at this time. At the end of the
Awards ceremonies, the
new 5th Mission for 2009 will be unveiled. Specifics of the Official rules
will be released on the internet
in September 2009.
----- IMPORTANT GENERAL INFORMATION FOR THE
TEAMS -----
Tuesday/Wednesday/Thursday/Friday July
29-31, Aug 1
Teams
are encouraged to set up their entries for
display
at the competition site after their run has
concluded.
Expensive or delicate equipment should
be
removed to a secure area as soon as it is no
longer
needed.
Tuesday/Wednesday/Thursday/Friday July
30/31, Aug 1
Teams
may want to do flights for the public under
"manual
control". This is acceptable and encouraged,
but
you must clear such flights with an AUVSI official
on
site beforehand so precautions can be taken to
assure
that the public is out of the arena. All such
flights
must be within the confines of the arena.
PARKING:
Designated
parking for the teams and staff will be announced
upon
arrival. No team vehicles will be
allowed up at the
competition
arena during the day of the performance judging
except
for those
teams who are moving their equipment into
place
or clearing
the field as the next team moves into place.
ID PASSES and CAMERA PASSES:
All
valid team members (not uninvolved family members)
whose
names are provided beforehand, AUVSI staff,
judges,
and designated helpers will may be provided
with official ID badges upon arrival. These badges
will
identify you as part of the competition during
the
event
and will give you greater freedom to move
about
the McKenna Urban Operations Site.
LODGING:
Columbus
Georgia has many economical hotels and motels.
Teams
are cautioned by Ft. Benning to stay in loations that
are
near the Columbus airport or along the I-185 corridor
North
of Victory Drive (don't stay on Victory Drive).
AUVSI
no longer secures room blocks for teams because
many
teams has expressed a preference to decide their own
lodging
choices independently.
WHAT SHOULD YOU WEAR?:
Casual
business attire is acceptable (e.g., polo
shirts
and khaki pants). Team members should
wear
their
team T-shirts during the days of the Static
and
Performance judging. AUVSI Competition
T-shirts
(to
be given out during Registration) are also
acceptable.
It may be hot, so dress cool and drink
about
8 oz of water per hour.
Dress
for the Awards Banquet is "business casual"
which
means NO SHORTS OR T-SHIRTS.
This
event is more formal than in the past, and will
be
held in the former Officer's Club on Post.
Ties
are not necessary for men (but are OK).
OPERATING HOURS:
Hours
of operation are as listed in the schedule
above.
Teams
arriving in the area earlier than Monday
of the
Competition
week must
make special arrangements for
flight
tests and will
need to be self-policing regarding
frequency
use.
SECURITY:
Security
will be provided on Post at all times
from Monday
through
Friday. Team members are encouraged
to take
any
and all valuables with them when they
leave the display
areas
for the evening. The Soldier Battle
Lab and AUVSI
are
not responsible for any lost or stolen
items.
CAN I ASSEMBLE MY VEHICLE ON LOCATION:
Yes,
however we encourage you to have
your vehicle as
complete
as possible prior to your arrival. We
are
aware
that minimal assembling will be necessary. All
teams
are responsible for providing the
tools necessary
to
assemble their individual vehicles.
POWER:
The
venue at the McKenna Urban
Operations Site will
provide
clean 110VAC, 60Hz power to
the arena and to the
Team
work area. 3-prong grounded
outlet receptacles are
the
standard. The starting area
of the arena will also
have
3-prong grounded outlet receptacles.
Plan to bring
your
own outlet expanders to suit
your needs. Teams using
50Hz
or 220VAC power must supply
their own transformers/converters.
Power
will be commercial (not generator)
and will be available
24
hours a day.
USE OF 2-WAY RADIOS:
As
you are all aware, each
team will radiate on various
frequencies
during the conduct of its
robotic missions.
The
team members often use
personal communicators during
a
run. All frequencies of
operation should be noted so
AUVSI
can relay these not only
to each of the teams, but
also
to Ft. Benning personnel
for their information.
SHIPPING:
You
can have items shipped
to the McKenna Urban
Operations
Site (prepaid) in advance
of your arrival.
Use
this address:
McKenna MOUT Site
Hourglass Road
Ft. Benning, Georgia 31905
Phone (706) 544-7317
Fax (706) 544-6811
Attn: Rick Ivy / Mike Kennedy (IARC)
Be
sure to identify the
contents and who it belongs to
as
well as the purpose (e.g., "Oscilloscope,
University
of
Knowledge, International
Aerial Robotics
Competition")
If
you have any questions
please contact: Rick
Ivy
<richard.ivey@us.army.mil>
or Mike
Kennedy <Michael.Kennedy@benning.army.mil>
Also,
your team is responsible
for shipping your
equipment
back after the competition. Do
not expect
the
Ft. Benning or AUVSI
to package up your
equipment
and pay to ship it
back to your school.
International
teams should start
early to secure all
documents
necessary for international
shipments.
International
teams must have a receiving agent for items
shipped
by Federal Express, DHL, UPS, etc. The items will arrive in Atlanta,
but will not be released by customs without the approval of such an agent.
U.S. Customs requires that the agent be a U.S. citizen or U.S. entity.
Rod
Rodrigues <nrarobotics@msn.com>,
President of the Columbus
AUVSI Chapter has offered to assist international
teams by having the
Chapter act as this agent. Contact Mr. Rodrigues if you
are planning to
ship your vehicle or equipment internationally ahead of your
arrival.
IMPORTANT:
Please ensure that "your team name" and the
name of
the
event (International
Aerial Robotics Competition or
IARC) is on the package being shipped. Shipping
costs
to/from
the McKenna Urban
Operations Site venue
will
be YOUR responsibility.
OTHER ITEMS OF INTEREST:
Those
who are
staying in the area after the competition
should
be advised
that use of the McKenna Urban
Operations
Site
venue and practice sites terminate after
the "rain day." Facilities, security, insurance,
and
flight
access will have to be negotiated separately
after
this
date.